Why Should You Encrypt Your Emails and How It Can Be Done!

The advancements in technology have proven to be constructive as well as destructive. With the increase in popularity of Internet more than a decade ago, communication between people located in different parts of the world has turned out to be easier and cost effective. But then, it has its own disadvantages as well. The messages you send through emails are not completely safe and secretive, as there are good chances that someone else can intercept them through illegal means, unless they’re encrypted!

Top Reasons to Encrypt Your Emails

Well, the main reason to encrypt your emails is simple – privacy and complete safety from intruders. The mail that you send to a particular person is intended to be read only by him/her. If you don’t encrypt your mail, it is as open as penning down some secret info on a post card, which can simply be read by anyone and everyone. Consider an example that you’d want to inform your family about the secret place where you’ve hidden the spare key of your house through postal mail. Now, if you are sending an unencrypted mail, this is as good as mentioning the secret place openly on the post card for everyone to read. An encrypted mail is like a registered post wherein only the intended recipient can read the message. And, when we consider confidential mails that transmit highly confidential information of an organization, it can be quite risky if such emails get intercepted by unauthorized personnel.

So, apart from personal reasons for encrypting a mail, there could also be official reasons wherein mails of high importance need to be encrypted. Usually, there’ll be highly confidential mail communications between a particular company and its clients, internal employees or anyone else for that matter, in which case email encryption is highly crucial. As a matter of fact, sending unencrypted emails containing sensitive information means asking for trouble right away!

Now that we’ve seen the top reasons to encrypt your email, let’s move on to learn how to do it.

How to Encrypt Email Messages?

Your email messages can be encrypted during transit and to do this, you as well as the recipient should get some work done in advance to facilitate proper working. Both parties need to get encryption features integrated into email service. Otherwise, one can download client add-ons or download encryption software. To some extent, you can also use internet-based email encryption service; however, by doing this, you may be forced to work with a 3rd party application, and you may not have any control over it.

Many of the message encryption forms, including Open PGP and S/MIME (Secure/Multipurpose Internet Mail Extensions) necessitate you to get a security certificate installed on your computer and to assign your contacts a character string known as your public key before sending an encrypted message. Similarly, the intended recipient should also get a security certificate installed on the computer and provide you with the public key beforehand.

Most of the email clients come inbuilt with S/MIME standard support. Moreover, Internet browser add-ons such as Gmail S/MIME for Mozilla Firefox support internet-based providers also.

Tightening the Security Loop-Holes

Apart from encrypting your email messages, you should also encrypt your email connections too. If you are adopting all the essential measures to encrypt your mails, even the expert hackers won’t be able to find ways to intercept your messages.

So, if you haven’t started encrypting your email messages then start doing it with even your personal email messages to ensure cent percent protection from any unforeseen intrusion attempts.

Benjamin Owino has been a technology enthusiast for over a decade, and he writes on variety of topics ranging from email encryption, web design, Internet marketing, down to handy Linux tutorials.

has written 11 articles on this blog.

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